Tips From Maryland Property Management On Property Inspections

Updated February 12, 2025.

You’ve invested a lot in purchasing and maintaining your real estate investment in the Baltimore area. Protecting that investment means ensuring your renters are taking good care of the property, which is why inspections are essential.

However, balancing thorough inspections with respecting your tenant’s privacy can be challenging. The key is understanding when and how to conduct inspections while following Maryland rental laws.

Here are expert tips from a Maryland property management professional to help you conduct effective property inspections.

Please note: This article is not intended to be used as direct legal counsel. When in doubt, you should always reach out to your attorney or the experts at Renters Warehouse! 

What Are Your Rights to Inspecting Property?

A strong lease agreement should clearly define when and how property inspections can take place. This agreement must specify the required notice period before entering the rental unit, ensuring transparency between landlords and tenants.

Maryland rental laws outline specific guidelines for property inspections, so it’s crucial to stay informed about state, local, and federal regulations. These rules help protect both property owners and tenants. Consulting with a property manager or real estate attorney can provide valuable guidance and ensure compliance with all applicable laws.

When Should You Complete Inspections?

Regular inspections throughout a tenant’s lease term are essential to maintaining your property’s value and ensuring renters follow lease terms. Knowing when to schedule these inspections can help prevent costly damages and keep your rental in top condition. Here are the most important times to conduct inspections.

Move-In Inspections

A move-in inspection is a crucial part of the rental process. It helps both landlords and tenants understand the property's condition before move-in, reducing the risk of disputes later on. This step ensures transparency, setting clear expectations about maintenance and responsibility from the start. Key steps of the move-in inspection includes:

• Performing a detailed walkthrough before the tenant takes possession, documenting any existing issues.
• Taking clear photos and videos of each room, including floors, walls, appliances, and fixtures.
• Completing a move-in inspection checklist and having both you and the tenant sign and date it for mutual acknowledgment.

When tenants know that you take property maintenance seriously, they’re more likely to respect and care for the rental. Providing a thorough move-in report with clear documentation, including photos and videos, ensures transparency and helps prevent disputes later on.

Mid-Lease Inspections

A mid-lease inspection is a valuable tool for landlords to catch potential issues before they become major problems. These inspections help ensure that the tenant is following the lease agreement and allow landlords to spot maintenance concerns that may need attention. Recommended mid-lease inspection guidelines include:

• Scheduling inspections every six months, providing tenants with at least 24 to 48 hours’ notice as required by Maryland law.
• Checking for unauthorized modifications, maintenance issues, and compliance with lease terms.
• Responding promptly to tenant-reported concerns to maintain a good landlord-tenant relationship.

Additionally, mid-lease inspections allow landlords to check on the overall safety and functionality of the property. Things like leaky faucets, HVAC efficiency, and signs of pest infestations are much easier to manage when they are caught early.

Move-Out Inspection

The move-out inspection is an important part of the rental process, allowing landlords to evaluate the property's condition after a tenant moves out. This step ensures a fair assessment of any damages beyond normal wear and tear and helps streamline security deposit returns. By carefully documenting the property's condition, landlords can avoid disputes and make necessary repairs before the next tenant moves in.

To fairly assess any damage and ensure transparency, follow these steps:

• Conduct a thorough walkthrough as soon as possible after the tenant vacates, using the original move-in report as a comparison.
• Take updated photos and videos to document any new damages or excessive wear.
• Identify and categorize damages beyond normal wear and tear that may justify deductions from the tenant’s security deposit.

Maryland law requires landlords to provide an itemized list of deductions within 45 days, so having thorough documentation ensures compliance with legal requirements and maintains transparency with tenants.

What Is Normal Wear and Tear in a Rental?

Distinguishing between normal wear and tear and tenant-caused damage is key to handling security deposits fairly.

• Normal wear and tear includes minor carpet wear, scuffed walls, or slightly dirty grout—things that happen with everyday living.
• Excessive damage includes large holes in walls, broken appliances, damaged flooring, or missing fixtures.

Document everything carefully, and if necessary, consult with a property management expert to determine appropriate security deposit deductions.

Make Inspections Easy With Maryland Property Management!

Handling property inspections can take up valuable time and effort, but you don’t have to do it alone. A professional Maryland property management company like Renters Warehouse BW Metro can take the stress out of inspections and ensure everything is done correctly and in compliance with state and local laws.

Our team handles everything from move-in to move-out inspections, providing detailed documentation every step of the way. We also stay up to date on Maryland’s rental laws, ensuring your inspections follow best practices and meet legal requirements. Plus, we communicate with tenants professionally, giving proper notice and addressing any concerns that arise.

Rather than managing these responsibilities on your own, let our experienced property managers do the work for you.

If you want to know what we check for before placing a tenant, download your free copy of our Makeready Checklist and get expert insights on preparing your property for new renters!